Security Manager

SECM Incident Position Description

The Security Manager (SECM) is responsible for organizing and supervising the Security unit, as well as for providing safeguards needed to protect personnel and facilities from loss or damage. The SECM may supervise multiple Security Specialists Level 1 (SEC1) and Security Specialists Level 2 (SEC2), and/or contractors. The SECM reports to the Logistics Section Chief (LSC) and works in the Logistics functional area.

Prepare and Mobilize

• Ensure individual readiness.
• Gather critical information pertinent to the assignment.
• Travel to and check in at assignment.
• Check in with incident supervisor and/or dispatch when arriving at the incident.
• Review Incident Action Plan (IAP) and obtain briefing, objectives, and intent from supervisor.
• Obtain briefing from previous shift/assignment position as necessary.

Build the Team

• Assemble and validate readiness of assigned personnel and equipment.
• Establish and communicate chain of command, reporting procedures, risk management processes, and radio frequency management.
• Establish a common operating picture with supervisors and subordinates.
• Participate in operational briefings as directed.
• Brief assigned personnel.
• Identify assigned resources and maintain accountability.

Supervise and Direct Work Assignments

• Establish and communicate objectives, priorities, work assignments, and performance expectations.
• Identify, analyze, and use relevant situational information to make informed decisions and take appropriate actions.
• Adjust actions based on changing information and evolving situation awareness. Develop and implement contingency plans. Communicate changing conditions to assigned resources and supervisor.
• Ensure incident objectives and performance standards are met.
• Monitor performance and provide immediate and regular feedback to assigned personnel.

Perform security Manager-Specific Duties

• Develop and implement a security plan through coordination with Command and General (C&G) Staff.
• Contact local agency representatives to discuss any special requirements that affect security operations and take actions necessary to address those concerns and meet special requirements. Document concerns, requirements, and resulting actions in security plan.
• Establish procedures for meeting general public at access points to incident.
• Provide for the safety and welfare of personnel assigned to the incident.
• Establish and maintain positive internal and external interpersonal working relationships.
• Establish contact with local law enforcement agencies to clarify authority and jurisdiction.
• Coordinate sensitive security activities with appropriate incident personnel.
• Ensure personnel are qualified to manage security problems.
• Order needed personnel to support unit.
• Document all complaints and suspicious occurrences.

Communicate and Coordinate

• Communicate effectively using multichannel radios. Prepare and program radios for assignment. Use plain language and Incident Command System (ICS) terminology.
• Ensure security personnel know radio operating procedures.
• Follow established processes and chain of command for collecting, producing, and distributing information.
• Ensure clear understanding of expectations and timely communication within and across ICS functional areas and chain of command.
• Establish communications and exchange necessary briefings/information with the following:
  • Support resources.
  • Adjacent resources.
  • Supervisor.
  • Other ICS functional areas.
• Conduct and/or participate in After Action Reviews (AAR).

Manage Risk

• Apply the Risk Management Process as stated in the NWCG Incident Response Pocket Guide (IRPG), PMS 461:
  • Identify Hazards.
  • Assess Hazards.
  • Develop Controls and Make Risk Decisions.
  • Implement Controls.
  • Supervise and Evaluate.
• Plan for medical emergencies. Ensure that assigned resources are prepared to execute the Medical Plan (ICS 206 WF). Ensure familiarity with medical responders, communication procedures, and transportation plan. Manage the medical emergency based on procedures stated in the IAP, Medical Incident Report, or other relevant guidelines.
• Monitor for signs and symptoms of fatigue, illness, or injury. Mitigate appropriately.
• Identify potential conflicts and resolve within the same operational period, if possible.

Document

• Complete, authorize, ensure timeliness of, and route as required: 
  • General Message (ICS 213).
  • Activity Log (ICS 214).
  • Incident Personnel Performance Rating (ICS 225 WF).
  • Crew Time Report (CTR), SF-261 (Watch: How to correctly fill out a CTR) and/or Incident Time Report, OF-288 (Watch: How to Correctly fill out an Incident Time Report).
  • Agency-specific forms such as patrol logs, evidence chain of custody, investigation reports, lost/found reports, and accident reports.

Demobilize

• Anticipate demobilization, identify excess resources, coordinate with operations to prepare demobilization schedule, and communicate with supervisor.
• Provide for security during demobilization of resources.
• Plan for demobilization. Brief assigned resources on demobilization procedures and responsibilities.
• Ensure incident and agency demobilization procedures and work/rest driving standards are followed.
• Return equipment and supplies to appropriate unit.
• Complete demobilization checkout process before being released from the incident.
• Upon demobilization, report status to home unit including reassignment or estimated time of arrival (ETA) to home unit.
• During transfer of command:
  • Ensure continuity of operations.
  • Exchange critical safety information.
  • Communicate transfer of authority through established chain of command.